@extends('layouts.app') @push('styles') @endpush @section('content')
M&E Office

Data Documentation

Reference page for M&E users: export documentation, data dictionary, and practical user guidance for routine reporting and data review.

First Documentation

Reception: Main Gate Of The Clinic

Reception is the first point where clinic data becomes usable. The reception user checks whether the person already exists, registers new patients, records each visit, saves diagnosis and service data, and prepares appointment or follow-up lists for the next clinic action.

Patient Registration Visit Recording Diagnosis Data Next Appointment Export

Reception Workflow

Use this flow as the normal working order when a patient arrives at the clinic.

1. Identify Search General ID or Fuchia ID, or use the next available ID for a new patient.
2. Register Enter clinic, peer code, registration date, age, sex, address, and risk group.
3. Record Visit Save the visit date, current MD, online reach, migration, and service selections.
4. Add Diagnosis Use Diagnosis Data for visit diagnosis, next appointment, follow-up MD, and remarks.
5. Review Check follow-up history, next appointment list, patient lists, exports, or QR export.

Quick Start For Reception Users

For a new patient

Open Add New / Follow Up, use Next ID, complete registration fields, then save the registration and first visit.

For a returning patient

Search by General ID or Fuchia ID, confirm the displayed patient details, then save the follow-up visit.

For diagnosis entry

Open Diagnosis Data, search the patient, set visit date and next appointment, choose diagnosis/service data, then save.

For corrections

Use Search to Update or Follow Up History, open the target row, adjust the values, and press Update.

For appointment work

Use Next Appointment List to find patients due on a selected date and review planned or unplanned visit status.

For data sharing

Use Export or QR Export only after checking patient identity, visit date, and required service fields.

Reception Page Map

Add New / Follow Up Main working tab for registration and visit recording. Includes ID search, clinic code, peer code, current MD, demographics, risk group, and save buttons.
Diagnosis Data Records diagnosis and service details for a visit. Also manages next appointment date, next appointment time, follow-up MD, TB screening, migration, and remarks.
Follow Up History Shows previous visit records for one patient and lets the user open a specific row for update.
Next Appointment List Lists patients expected for a selected appointment date and visit type.
Consultation Records & Lab-STI-RDT's Data Displays related consultation and testing data so reception can confirm what has already been recorded.
New Patients Shows new patient records and supports checking recently registered clients.
Search By Name Helps find a patient when an ID is not immediately available.
Export / QR Export Produces reception data outputs for review, transfer, or reporting workflows.

Reception Data Dictionary

Field Where It Appears How Users Should Understand It
General ID / PID Add New / Follow Up, Diagnosis Data, Follow Up History Main patient ID used to search, register, save visits, and review history.
Fuchia ID ID search and diagnosis sections Alternative patient identifier. Useful when the General ID is not known.
Clinic Code Add New / Follow Up Clinic/site where the patient is registered or where the visit is recorded.
Peer Code Add New / Follow Up Peer or outreach code linked with the patient, when applicable.
Registration Date Patient registration fields Date the patient was first registered in reception data.
Visit Date Add New / Follow Up, Diagnosis Data, Update Date of the clinic contact. This is important for reports and follow-up history.
Current MD Add New / Follow Up and Diagnosis Data Current medical provider or MD initial connected with the visit.
Follow-up MD Diagnosis Data and Update Provider assigned for follow-up or next clinical action.
Main Risk / Sub Risk Patient registration fields Risk-category classification used for program reporting and data filtering.
Online Reach Add New / Follow Up Source/channel for online reach information, such as Prevent Yangon, SHE, Helping Hand, or other.
Next Appointment Date / Time Diagnosis Data and Update Planned return date and time. Use the days field when the system should calculate the appointment date.
Service Checkboxes Diagnosis Data and Update Service areas such as ART, PrEP, PMTCT, NCD, ANC, family planning, cervical cancer, feeding center, general, lab investigation, and related diagnosis fields.

Good Reception Practice

Do

  • Search existing patient IDs before creating a new record.
  • Check registration date, visit date, age, sex, clinic code, and risk group before saving.
  • Use Follow Up History before editing an old visit.
  • Set next appointment information before the patient leaves reception.

Be Careful

  • Do not reuse a new ID if the patient already exists under General ID or Fuchia ID.
  • Do not save a visit with the wrong clinic code or wrong visit date.
  • Do not leave required diagnosis/service fields blank when the visit was completed.
  • Do not export before checking duplicate and incomplete patient data.

Overview

This page is for users who review, export, and monitor MAM application data after logging in with an M&E office account. It collects the main reference notes in one place so office users can understand where data comes from, how to export it, and what common fields mean.

Available Data Menu Options

  1. Excel Exports
  2. Extracted-Exports
  3. MNE Reports
  4. Clinic-Lab's Reports
  5. STI report
  6. Consultation Reports Under 12 and Above
  7. Consultation Reports Under 5 and Above
  8. Data Entry Condition
  9. Duplicate Finder
  10. Risk Log
  11. Documentation

Data Modules

Module Purpose Typical Use
Excel Exports Exports raw or prepared clinic service data by module, clinic, and reporting period. Monthly, quarterly, and ad hoc data requests.
Extracted-Exports Provides pre-generated files that were prepared by the system or data process. Download repeated exports without recalculating each time.
MNE Reports Displays monitoring and evaluation report views. Review indicators before submission or sharing.
Clinic-Lab's Reports Summarizes clinic laboratory test activity and results. Lab reporting, follow-up checking, and clinic performance review.
Data Entry Condition Checks data-entry status and activity by clinic/module. Monitor missing or delayed entry work.
Duplicate Finder Searches for possible duplicate patient or service records. Data cleaning before final export.
Risk Log Reviews risk-history records captured in the application. Program risk tracking and audit checks.

Data Dictionary

Field Meaning Notes
Clinic Clinic or site where service data was recorded. Use the same clinic selection when comparing reports across modules.
PID Patient identifier used by the application. Check possible duplicates when the same client appears under more than one identifier.
FID Facility or file identifier, where available. Some modules may use this with PID for matching records.
Visit Date Date when the client received the service. Use visit date for service-period reporting.
Registered Date Date when the client or record was first registered. Useful for cohort and new-client review.
Main Risk Main population or risk category selected for a client. Review blank or inconsistent risk fields before external reporting.
Sub Risk Detailed category under the selected main risk. Depends on the main risk value.
Export Quarter Reporting period selected for exports. Use “All Data” only for broad review because the file can be large.

User Guide

Export Data

  1. Open Data, then choose Excel Exports.
  2. Select the data road/module, clinic, and reporting period.
  3. Review validation messages before downloading.
  4. Save the export with the clinic name and reporting period in the file name.

Review Reports

  1. Open the report page for the needed service area.
  2. Choose the clinic and date range.
  3. Compare totals with source registers or exported files.
  4. Use Data Entry Condition and Duplicate Finder before finalizing.

Data Quality Checks

  • Check date ranges before export, especially when using custom dates.
  • Review missing clinic, PID, visit date, age, sex, and risk fields.
  • Run Duplicate Finder before sharing final datasets.
  • Compare Data Entry Condition with expected clinic activity.
  • Record unresolved issues in the appropriate tracking process before final submission.
@endsection